01-17-22 Board Minutes
Ida Public Schools
Regular Board of Education Meeting
January 17, 2022
High School Cafeteria In person with Live Stream View Only Option
Mission
The mission of Ida Public Schools is to bring student, staff and community together to maintain our rich traditions. We will provide students with a safe learning environment, an exceptional curriculum, skills to meet the challenges of the future, and the means to become life-long learners.
Preface to this evening’s meeting
January 2022 has been designated as School Board Recognition Month throughout the State of Michigan. The Ida Public School District is joining all local and intermediate school districts across the state to thank these community volunteers for their enduring dedication to public education.
Public education is the backbone of American society, and local school boards are deeply rooted in U.S. tradition. Their origins can be traced to colonial times when the Massachusetts Law of 1642 empowered town officers to compel parents to teach their children to read. Today local school boards continue to do the most important work of their communities-that of educating our youth.
Their job is to establish a vision for the education program, design a structure to achieve that vision, ensure schools are accountable to the community and strongly advocate continuous improvement in student learning. Yet local trustees sometimes tackle an often thankless job devoid of any glory. Too often we are quick to criticize school board members without really knowing all the details that went into a given decision. Now is the time to thank them for their untiring efforts.
ORGANIZATIONAL MINUTES
This meeting is a meeting of the Board of Education in public for the purpose of conducting the School District’s business and is not to be considered a public community meeting. There is a time for public participation during the meeting.
I. At 7:00 p.m. Mike Mero Jr., Past-President called the meeting to order.
Roll call of board members
Present: Matt Darr, Jamie Hunter, Sara King, Sarah Lambert, Mike Mero Jr, Heather Schafer and Ryan Winkelman
Staff Present: Superintendent Sandy Kreps; Principal Dave Eack; Assistant Principal Lucy Becker; Director of Alternative and Virtual Education Sharon Waldron; Curriculum Director Sarah Ash; Technology Director Ryan Kisonas; Athletic Director Tim Leonard; Transportation Supervisor/Facility Coordinator John Elkins; Food Service Director Pam Oberski and Secretary Janie Dressel
Other attendees: There were members from the public in person and virtual.
It was determined a quorum was present. Mr. Mero welcomed the public.
II. Best Practices - Ida Trap Team
III. Annual Election of Officers
By mutual consent of the Board members, the superintendent was appointed chairperson for this topic only and conducted the election of the Board’s President. Once appointed, Mr. Mero conducted the election of the remaining positions.
The officers were elected in this order:
1. President
Mike Mero Jr was nominated by Heather Schafer.
Jamie Hunter seconded the nomination.
Motion to close nominations by Ryan Winkelman supported by Sarah Lambert.
Roll call 6 to 0. Nominee did not vote.
Recommended Resolution: Appoint Mike Mero Jr as the President of the Ida Board of Education.
Motion to accept Recommended Resolution by Ryan Winkelman supported by Sarah Lambert to appoint Mike Mero Jr as President of the Ida Board of Education.
There was no discussion.
The roll call vote passed 6 to 0.
2. Vice President
Jamie Hunter was nominated by Heather Schafer.
Roll call vote 6 to 0. Nominee did not vote.
3. Secretary
Heather Schafer was nominated by Matt Darr
Roll call vote 6 to 0. Nominee did not vote.
4. Treasurer
Matt Darr was nominated by Jamie Hunter
Roll call vote 6 to 0. Nominee did not vote
Motion to close nominations by Sara King supported by Sarah Lambert.
Recommended Resolution: Appoint the Vice-President, Secretary and Treasurer of the Board of Education as listed above.
Motion to accept Recommended Resolution by Jamie Hunter supported by Ryan Winkelman to appoint Jamie Hunter as Vice-President, Heather Schafer as Secretary and Matt Darr as Treasurer of the Ida Board of Education.
There was no discussion.
The motion passed 7 to 0.
IV. Committee of the Whole vs. Appointed/Designated Committees for Fiscal Year 2022:
1. Ida Area Recreation Liaison – Matt Darr
2. Band Boosters Liaison – Matt Darr
3. Curriculum Council/School District Collaborative-School Improvement (C-SIP) Committee – Jamie Hunter
4. Buildings & Grounds/Vehicle Selection – Committee of the Whole
5. MEA Negotiations – Committee of the Whole
6. Representative for I.S.D.’s Budget Hearing and Election – Ryan Winkelman
7. Computer/Technology Liaison – Sarah Lambert
8. Executive Board for the Monroe County Association of Boards of Education (MCABE) - Jamie Hunter
9. District Health Studies Committee – Heather Schafer
10. Policy Review Committee – Jamie Hunter, Sara King, Heather Schafer
11. Finance/Human Resource Committee – Matt Darr, Mike Mero Jr, Ryan Winkelman
Recommended Resolution: To approve the updates and changes, if any, to committees for the Fiscal Year 2022 as noted during board meeting.
A motion to accept Recommended Resolution by Matt Darr supported by Sara King to approve the updates and changes, if any, to committees for the Fiscal Year 2022 as noted during board meeting.
There was no discussion.
The roll call vote passed 7 to 0.
REGULAR MINUTES
This meeting is a meeting of the Board of Education in public for the purpose of conducting the School District’s business and is not to be considered a public community meeting. There is a time for public participation during the meeting.
I. Approval of Minutes
A motion was made by Heather Schafer supported by Jamie Hunter accepting minutes of the November 30, 2021, December 7, 2021, December 9, 2021, December 13, 2021 and December 16, 2021 Board of Education Meetings as presented for adoption.
There was no discussion
The roll call vote passed 7 to 0.
II. Recommended Board Acceptance Items/Consent Agenda
Comment: Background materials for Consent Agenda topics were sent to the Board of Education prior to this meeting. Any Board member can remove any topic from the Consent Agenda and place the item in the Discussion Topics area.
Approved: The check register as presented for Board acceptance and authorization for payment. The total of the computer listing of invoices is $967,544.01.
Approved: The resignation due to retirement of, Cheryl Duncan, High School Library Assistant.
Approved: The resignation, at the end of the school year, due to retirement of, Tracy Steils, Art Teacher.
Approved: The hiring of Shelbi Ricketts as Paraprofessional per the recommendation of Stacy Maynard pending onboarding paperwork.
Approved: The hiring of Mason Sparks for the open Custodial position per the recommendation of John Elkins.
Approved: The hiring of DeEdra Collins for the open Bus Driver positioner per the recommendation of John Elkins.
Approved: Disposal of outdated AED units by the Ida Fire Department at no charge to the district, per the request of John Elkins.
Approved: Proposed attendance language beginning second semester per the request of Sandy Kreps.
Approved: The following fundraising activity request:
| Organization | Fundraiser | Month |
| Ida High School Choir | Silent Auction during Bluestreaks on Broadway! | April/May |
A motion was made by Sara King supported by Matt Darr, to accept the Consent Agenda as presented.
The roll call vote passed 7 to 0.
Discussion Topics
III. Comments from the Public
Persons wishing to address the Ida Board of Education may do so during the ‘Comments from the Public’ agenda section. Please identify yourself and the organization you represent if you would like us to provide a response. Individual presentations may be limited to five minutes, timed by Board Secretary, unless it is the consensus of the Board to permit additional time. Total time allocated for any one topic will be an hour unless the Board determines that additional time is warranted. Specific guidelines for public comment are outlined in Board Policy 0167.3
IV. Board/Superintendent Response
V. Communications to/from Board Members
VI. Bond Timeline
Board will continue discussion at the next COW meeting for the timeline for the bond.
VII. COVID Updates
VIII. NEOLA
Second Reading of NEOLA Policy Updates
Recommended Resolution: Accept the second reading and adoption of the following proposed policies: 0100, 0167.3, 3120, 6114, 6152, 7450, 8310, 8320, 8330
A motion to approve Recommended Resolution by Ryan Winkelman supported by Heather Schafer to accept the second reading and adoption of the above proposed policies.
The roll call vote passed 7 to 0.
IX. Curriculum Topics
Sarah Ash - NWEA/Star Reading mid-year testing is underway for our Kindergarten-4th grade students. This data will help us update our MTSS and At Risk services provided to students. It is also part of the 3rd grade reading bill that K-3rd grade students are screened using a state approved assessment three times a year. Our 8th grade was selected to take the National Assessment of Educational Progress (NAEP) test. I have been meeting regularly with our NAEP representative from MDE and the US Department of Education to ensure we are prepared for our assigned testing day which is February 15th. State testing (M-Step, Mi-Access, PSAT, SAT, and ACT Workkeys) pre-identification is beginning for our 3rd-11th grade students, this the beginning step to the required testing which is scheduled to take place this spring. At this time, I review all student lists that have been pulled from our records to ensure they are correct, remove students who have left, and add those who have recently enrolled as this impacts our state accountability. We had a professional development day today and teachers were able to choose which sessions they wanted to attend. Some topics were CPR, ALICE training and a refresher course, Clever training, MTSS and review of data, and curriculum mapping and alignment. I will be reviewing feedback from the staff survey I sent out today later this week to determine future needs and interests. Our next professional development day is Monday, February 21st. Our Consolidated Application which includes our Title 1, Title 2, and Title 4 funding was approved. There will be two public viewings of our proposed updated Sexual Education curriculum for 5th, 6th, and 8th grade on Thursday, January 27th at 9am and Tuesday, February 8th at 3:30pm. Our next Curriculum Council meeting is on Tuesday, January 25th at 8:15am.
X. Business Operations/Recent Legislation
A. Financial Legislative Update
B. Fiscal Year 2023 Draft Budget Presentation (Information):
The administration has completed a First Draft of a proposed operating budget for Fiscal Year 2023. The administration discussed the parameters upon which this budget is based with the Board of Education at the December 13, 2021 Board of Education meeting. Tonight’s discussion is for information only and does not require adoption by the Board of Education.
| Fiscal Year 2023 Budget Summary | |
| Total Projected Revenue | $16,360,466 |
| Total Projected Expenditures | $16,250,548 |
| Projected Expenditures over Revenue | $109,917 |
| Projected Fund Equity on June 30, 2023 | $3,406,934 |
XI. Personnel
A. Vacancies/Postings
a. Paraprofessionals
b. Elementary Teacher
c. Bus Driver
d. Payroll Clerk
e. Art Teacher (2022-2023 School Year)
XII. Technology
A. Purchase of quality communications equipment and services
Recommended Resolution: Approve the quote to purchase quality communications equipment and services via agreement with Monroe County Sheriff and Monroe County Intermediate School District with a cost not to exceed $10,000.
A motion to approve Recommended Resolution by Sarah Lambert supported by Jamie Hunter to approve the quote to purchase quality communications equipment and services via agreement with Monroe County Sheriff and Monroe County Intermediate School District with a cost not to exceed $10,000.
There was no discussion.
The roll call vote passed 7 to 0.
XIII. Athletics/Extra Curricular Activities
Tim Leonard – Schools have been handling Regulation I, Section 7 (Previous Academic Credit Record) locally during the pandemic when determining eligibility based on a student’s academic performance during the previous academic term. Please know that Regulation I, Section 7 will reactivate August 1, 2022 for all member high schools. In other words, high schools will again be required to check previous academic term grades (previous semester or trimester) to confirm that eligible students passed at least 66% of a full credit load potential for a full-time student. These checks that are again required in August of 2022 will use the previous academic term of the Spring 2022 second semester or third trimester.
XIV. Next Meeting Dates
A. Recommended Topics for the Regularly Scheduled Board Meeting on Monday, February 14, 2022.
1. Regular Business Meeting
2. Fundraising Activities
3. Mid-Year Budget Update
B. Recommended Topics for the Regularly Scheduled Board Meeting on Monday, March 14, 2022.
1. Regular Business Meeting
2. Preliminary February 2022 Enrollment Report
3. Upcoming Summer Maintenance Projects
XV. Forthcoming Activities/ ‘Go Around’
A. Activities
| Date | Activity | Comment |
| Mon, Jan 17 | Professional Developement | No Students |
| Mon, Jan 17 | Committee of the Whole | HS Media Center |
| Mon, Jan 17 | Regular Board Meeting | HS Cafeteria |
| Wed, Jan 19 | Exams Begin | Full Day |
| Thur, Jan 20 | First Semester Exams | Half Day |
| Fri, Jan 21 | First Semester Exams | Half Day |
| Mon, Jan 24 | Second Semester Begins | |
| Tues, Jan 25 | Current 8th grade/next year Freshmen Parent Meeting | Virtual Option |
| Mon, Feb 14 | Regular Board Meeting | HS Media Center |
| Mon, Feb 21 | Professional Developement | No Students |
B. 'Go-Around'
XVI. Comments from the Public
Persons wishing to address the Ida Board of Education may do so during the ‘Comments from the Public’ agenda section. Please identify yourself and the organization you represent if you would like us to provide a response. Individual presentations may be limited to five minutes, timed by Board Secretary, unless it is the consensus of the Board to permit additional time. Total time allocated for any one topic will be an hour unless the Board determines that additional time is warranted. Specific guidelines for public comment are outlined in Board Policy 0167.3
XVIII. Motion to Adjourn
A motion was made by Heather Schafer, at 7:50 p.m., supported by Sarah Lambert, to adjourn the January 17, 2021 board meeting.
The roll call vote passed 7 to 0.
Respectfully submitted,
Heather Schafer
Board Secretary
